Expedite tax filing with pre-reviewed, reconciled books ready for your corporate tax workflow
Corporate Bookkeeping Year-End
Review & Prep
Independent contracted support for accounting firms — whether you need to boost tax season capacity or keep client files streamlined year round, without increasing your fixed staffing or office costs.
Keep your corporate year-end and tax preparation pipeline flowing smoothly. This service is designed to integrate directly into your firm’s workflow — pre-reviewed, reconciled, and organized books for seamless import into your tax preparation process and software.
Kelly O'Toole
Import. Prepare. Done.
Client files, year-end ready exactly how you expect them - reviewed, reconciled, and ready for import.
- Streamline your workflow - move through files faster and more efficiently with complete, organized files
- Independently verified and ready to go - including files prepared using automation or AI
- Focus on high-value work - free your time for strategic tasks and client relationships
- Boost capacity without overhead - increase output without adding staff, assets or software
What's Included
Fully Reconciled Accounts for one Fiscal Year
All key accounts—banks, credit cards, loans, GST/PST/HST, payroll, capital assets, and shareholder balances—are reconciled to source statements.
Review Chart of Accounts
Review and optimize Chart of Accounts to ensure proper setup for accurate reporting etc.
Retained Earnings Reconciled
Retained earnings are reconciled to the prior year for continuity with CaseWare or other accountants' software.
Optional Client Communication
You decide how client communication should be handled for missing documents or other issues—whether it's direct contact or zero contact.
Client Notes with Explanations
A clear summary of the review with general notes, changes in business circumstances, unusual transactions, reclassifications, any assumptions made, notes from clients, and outstanding issues—so you're never left guessing.
Supporting Statements and Documents
Includes PDFs of all relevant source documents, neatly organized into folders.
Oversight for AI-Generated Files
Review files that were auto completed using QuickBooks automation, OCR tools, or AI-based categorization systems to ensure they're complete, accurate, and ready for your year-end and tax software (Caseware, ProFile, and more).
Secure Digital Delivery
Get a clean QBO file, ready for import into Caseware, plus a .zip file with all supporting documents delivered securely via e-courier or your choice of file transfer program.
What's Not Included ❌
This package provides a fully reviewed and reconciled file, ready for Caseware import and corporate tax preparation.
It does NOT include:
- Monthly bookkeeping work (see Catchup services)
- Troubleshooting and in-depth fixes of setup (see Catchup+Fix)
- Building amortization schedules or calculating accrued interest
- Preparing Caseware, TaxCycle, or tax software files
Accurate, complete, and timely
Whether the file was human-completed, AI-assisted, or AI-generated - every account is reviewed, reconciled, and verified before your time and resources are deployed and your workflow is disrupted.
- All accounts reviewed and verified for accuracy and completeness
- NO guesswork, NO incomplete work, NO “close enough”
- Your file is fully reconciled and documented to the highest standard possible with the information provided
- Standard turnaround: 10 days once information, documents and access are received
AI-generated books welcome
AI-reviewed does not mean accountant-ready. Human review of automated systems remains critical, especially when accuracy, compliance and completeness matter. I verify what automation missed - so you don't have to:
- Misclassified or duplicated transactions
- Missing reconciliations and incorrect account balances
- Incorrect GST/HST/PST filings
- Retained earnings that don't match prior years
- Missing documentation or assumptions that could impact your year-end workflow and processes
Over 15 years bookkeeping experience
Trust an experienced professional with an established bookkeeping business and strong client relationships.
- Kelly J Bookkeeping was established in 2010
- Years of experience preparing corporate year-end files for accountants in various industries
- H.B.Comm degree (Honours) + Certified QuickBooks ProAdvisor® (Standard Online, Advanced Online, Desktop)
- Experience implementing, reviewing, and fixing AI-generated and AI-assisted files
- Proven ability to communicate in terms both accountants and business owners understand
Experienced review of year-end files = you get exactly what you need to move through financial statement preparation and tax filing more quickly.
Secure, confidential, and Canadian
Maintaining the security and confidentiality of sensitive financial information is of utmost importance.
- Local network is secured with multiple layers of security including physical data centre security, network security, access security, and application security
- Your data and information are stored in Canada, remain in Canada, and are only accessible within Canada
- Signed non-disclosure agreement and criminal record check available
- All work takes place onshore, within Canada
Don't risk offshore providers, online services, or foreign data centres. Maintain peace of mind, knowing file security and data residency is a priority.
Specializing in QuickBooks Software and challenging files
You've seen it time and time again—messy, incomplete files that make you cringe. Now you can hand them off and avoid the headache.
As an Independent Certified QuickBooks ProAdvisor (Online, Advanced Online, and Desktop), you can count on me to handle any challenging files. And, while I specialize in QuickBooks® software, I can still help with other software
- Xero, Sage, Wave, Excel/spreadsheets
- For other systems, surcharge may apply (please inquire)
Scalable, flexible, and predictable
- Scale your output during busy seasons
- Manage varying workloads without long-term staffing and asset commitments or changes to your business structure
- Avoid scope creep and uncertainty—know exactly what you are paying with a flat-fee "package" approach
- Integrate seamlessly into your workflow—as a silent "backend" partner supporting your existing team or with direct client communication when needed
- Recover costs and increase revenue with decreased backlogs, time savings and efficient workflows
Silent, reliable support and solid results
Grow your firm's capacity with a smoother workflow
PRICING
Corporate Year-End Bookkeeping Review & Prep
Save up to 20% when you buy more. Standard 10-day turnaround per file*
1x
1 Year End File
$1,250
each
5x
5 Year End Files
$5,750
or $1,150 each
10x
10 Year End Files
$9,999
or $999 each
Add-Ons
5-Day* RUSH +$500/file
Availability limited by capacity—please inquire
Monthly Bookkeeping
Does your client also need data entry? Inquire for price
Bookkeeping Cleanup
Messy file that needs some serious help? Inquire for price
*Turnaround is 10 business days per file once all the documents and required access are received. To maintain quality and fair capacity across firms, each firm may have up to 3 files in the active 10-day turnaround at any one time.
Additional files will move into the next available cycle, typically extending turnaround time to approximately 21 days.
Files missing required information at completion will be returned with a detailed list of outstanding items. You may choose to have your team take over from there, or engage us to continue and complete the remaining work, depending on your preferred workflow.
Turnaround timelines are based on timely client cooperation. We cannot hold files open indefinitely or be responsible for delays caused by unresponsive clients. In these cases, files will be returned with a detailed list of outstanding items and rescheduled once the information is provided. Or, your office can take over from that point. In either case, we continue to be a partner to support your business.
Why Buy in Bulk?
Pay less per unit and receive extra perks when you purchase multiple reviews up front.
- Buy 5, save $500
- Buy 10, save $2,500
- Extra bonus for 10 files:
- 1x free RUSH file
- Priority scheduling
Let's strategize for your next tax season
Year End Bookkeeping Review - Frequently Asked Questions
I'd like to proceed—how does this work? What are the steps?
- Book a discovery call to discuss your needs and answer any questions
- Payment
- Kickoff meeting to discuss intake and strategy, timeline(s), communication, access requirements etc
- Verify access to CRA, bookkeeping software, supporting documents*
- Year-end review and prep completed
- Year-end package delivery—*within 10 days of step 4 completion
- After delivery support as needed
What's the difference between the Year-End Clean-Up/Prep, Bookkeeping Catchup/Fix?
Year End Cleanup & Prep
- Books are up to date, but may contain errors or inconsistencies
- Includes all supporting documents (or listed missing documents if we are acting as a silent "backend" partner)
- A professional review and reconciliation of your books at year end
- Accounts all ready to import into tax software
Bookkeeping Catchup / Catchup+Fix
- For books that are not up to date (months or even years behind)
- Includes data entry and reconciliation
- Fixing required if any accounts are set up incorrectly
- The Catchup/Fix options include all work involved in the Year End Cleanup/Prep
Do you offer payment plans?
For files purchased individually, I can offer:
- 70% up front
- 30% due before delivery
For files purchased in bulk, I can offer alternative terms. Please call to discuss.
Is there a return/refund policy?
Refunds are applicable on a per-file basis, so long as no work has been started on that particular file. Refunds must be requested within 60 days of purchase. Refunds will be issued within 2-3 weeks.
For refunds on bulk purchases:
- Any year-end files started will be billed at the individual rate (not the bulk rate) of $1,250 per file
- A $200 admin fee will be subtracted
- Your refund = the original amount paid - [# of files started x $1,250 each] - $200
When purchasing a package of 5x or 10x file reviews, do I have to use them all within a given time frame?
Ideally these should be used within one calendar year of purchase.
If I buy the 5x or 10x, can I send in all the files at once?
Yes, you can send all your files at once - but only three files per firm can be in our 10-day turnaround workflow at any given time.
We use a rolling intake system to keep timelines on track and ensure every file receives the same high-quality attention.
Here's how it works:
- Up to 3 active files per firm can be in production at once (within the 10-business-day turnaround window).
- As soon as one file is completed and delivered, the next file enters the 10-day workflow.
- You can pre-schedule your bundle in advance - this keeps your internal workflow predictable and makes tax season easier to manage.
This system helps us avoid bottlenecks, maintain quality, and deliver consistently reliable results across all clients.
Testimonials
Kelly’s 1-on-1 Training sessions are practical, clear, and directly applicable to real-world QuickBooks and real business scenarios. Her guidance consistently reflects actual company and industry situations rather than generic examples. The sessions also save an enormous amount of time by eliminating the need for hours of Googling and second-guessing. Extremely valuable experience.
- Bashar (Google Reviews)
As a CPA in public practice the book keepers I work with are a life line for my files. Kelly has repeatedly delivered the required data for clients that allows us to perform the most efficient engagements - very few (if any) book keeping type adjustments and even those done usually relate to a change in presentation or tax methodology application from outside.
- Claire Shawcross, CPA (Google Reviews)
She is wonderful. I'm pretty new to quickbooks and she walked me through what I was doing wrong and fixed it! I'm very impressed. 10/10 will hire.
- Beth (Google Reviews)
Kelly was instrumental in my training and understanding of the program. She ties everything together to make everything seem easy. It is critical that you can trust your bookkeeper to be thorough and accurate and be available for any problems that might arise. Kelly J Bookeeping does all that and more.
- Ian Deans (Google Reviews)
I'm so glad I finally found a great Bookkeeper. Kelly has affordable rates and helps you get your QuickBooks untangled. She got me all setup so now I know exactly what's going on. Kelly does accurate and professional work.
- Randy (Google Reviews)
It has been a pleasure working with Kelly J Bookkeeping over the past 5 years. Kelly J Bookkeeping offers the most current and innovative online bookkeeping services. Most impressive, though, is how Kelly J Bookkeeping has year after year provided excellent customer service that is prompt, professional, and most importantly - secure. I highly recommend using the bookkeeping services provided by Kelly J Bookkeeping.
- John Colpo, President, Hilco Systems Ltd. (Google Reviews)
Kelly has been doing the bookkeeping for my family business for several years now. She is knowledgeable, efficient, dedicated, and easy to work with. I highly recommend Kelly J Bookkeeping
- Claudia (Google Reviews)
Kelly was a huge help to me in getting my books set up on a new system, and giving me some extra training. Kelly returns calls promptly, is on time for appointments, and is very easy to work with and learn from. I highly recommend Kelly J. Bookkeeping.
- Terry (Google Reviews)
Refer your clients for cleaner books
Referral fees or discounted rush fees available to partner accountants
Still have questions?
Give me a shout or send me an email.